Swapcard digitizes events while preserving the magic of real-life interaction. Behind this dream, stands a passionate, curious, & down-to earth team. We believe an environment of trust, autonomy, & support is integral to our success. As a result of putting people first, career evolution & rapid growth have become regular commodities.
With 12 nationalities amongst a team of 30, we enjoy an open-minded environment where opinions & ideas are encouraged & exchanged freely. We’ve also learned that the more moments we share, the more comfortable & confident we are when working together. That’s when the real magic occurs! We’ve made some incredible memories around the globe together so far & are looking forward to making more with our new teammates!
General Office Administration
→ Ensure a well functioning, tidy and welcoming office space (proposing improvements and new ideas when opportunities arise)
→ Answer phone calls and transfer them as necessary
→ General office administration responsibilities
Purchasing & Finance
→ Collaboration with accountant and contribution to our monthly reporting
→ Ensure monthly invoicing & payments are completed on time
→ Day-to-day office purchases & errands (post office, office supplies) Order and organize supplies, anticipate & replenish as needed.
→ Maintain relations with suppliers/contractors (badges, cleaning, maintenance, repair service, food, water, coffee etc.) Continuously look for cost and quality improvement opportunities, (re)negotiating with suppliers as needed
→ Collaborate with Recruitment on CV screening, interview scheduling, and on-boarding.
→ Assist International Hires in their relocation process.
→ Ensure new hires have received their equipment by their start date (badge, computer, etc.)
→ Coordinate and maintain staff administrative records and accounts (personal documents, individual comfort budgets, Trainline account, travel budget etc. )
→ Act as a point of contact for employees regarding internal information. He or she will be expected to learn where information is stored, such as expense guidelines, employee perks, tech tips, etc.
→ Collaborate on internal events, parties, activities, outings and offsites
→ Fluency in English & French
→ Not afraid to deal with complexity of French administration
→ Resourceful & Organized
→ Collaborative with the ability to work autonomously
→ Service oriented & empathetic toward others
→ Passionate, proactive, and involved
→ Prior experience in office management or administration